STATE OF CALIFORNIA
DGS OPSC 4 (Rev. 7/22)
STATE ALLOCATION BOARD
OFFICE OF PUBLIC SCHOOL CONSTRUCTION
Welcome to the online Facility Inspection Tool (OPSC 4). The Facility Inspection Tool (FIT), or a locally developed instrument that meets the same legal requirements specified in Education Code Sections 33126 and 33126.1, must be included in the school district’s School Accountability Report Card to determine if a school facility is in "good repair" and to rate the facility accordingly. The State Allocation Board approved the revision to the current form at the April 27, 2022 SAB meeting. Although the online form is “submitted” upon completion, the completed form is not submitted officially submitted to OPSC. The information is submitted for purposes of allowing the user to export the data to a completed pdf version of the FIT.
This online tool was design to be Americans with Disability Act (ADA) accessible via any computer or tablet while walking a school campus. Progress may be saved and accessed for up to six months later. The completed form, once completed and submitted, will be available to export to pdf.
For questions regarding the FIT, please contact OPSC Communications Team at OPSCCommunications@dgs.ca.gov.
The Facility Inspection Tool (FIT) has been developed by the Office of Public School Construction to determine if a school facility is in “good repair” as defined by Education Code (EC) Section 17002(d)(1) and to rate the facility pursuant to EC Section 17002(d)(2). The tool is designed to identify areas of a school site that are in need of repair based upon a visual inspection of the site. In addition, the EC specifies the tool should not be used to require capital enhancements beyond the standards to which the facility was designed and constructed.
Good repair is defined to mean that the facility is maintained in a manner that ensures that it is clean, safe, and functional. As part of the school accountability report card, school districts and county offices of education are required to make specified assessments of school conditions including the safety, cleanliness, and adequacy of school facilities and needed maintenance to ensure good repair. In addition, beginning with the 2005/2006 fiscal year, school districts and county offices of education must certify that a facility inspection system has been established to ensure that each of its facilities is maintained in good repair in order to participate in the School Facility Program and the Deferred Maintenance Program. This tool is intended to assist school districts and county offices of education in that determination.
County superintendents are required to annually visit the schools in the county of his or her office as determined by EC Section 1240. Further, EC Section 1240(c)(2)(I), states the priority objective of the visits made shall be to determine the status of the condition of a facility that poses an emergency or urgent threat to the health or safety of pupils or staff as defined in district policy, or as defined by EC Section 17592.72(c) and the accuracy of data reported on the school accountability report card with the respect to the safety, cleanliness, and adequacy of school facilities, including good repair as required by EC Sections 17014, 17032.5, 17070.75, and 17089. This tool is also intended to assist county offices of education in performing these functions.
The EC also allows individual entities to adopt a local evaluation instrument to be used in lieu of the FIT provided the local instrument meets the criteria specified in EC Section 17002(d) and as implemented in the FIT. Any evaluation instrument adopted by the local educational agency for purpose of determining whether a school facility is maintained in good repair may include any number of additional items but must minimally include the criteria and rating scheme contained in the FIT.
For more detailed information on how to fill the Facility Inspection Tool, please review the User Instructions Section in the OPSC 4 PDF document found here: LINK
Enter a central point of contact’s name and email address to receive an email link to the draft and final submitted form. The link may be shared and accessible by others with the link. Please be advised, the link will only be available for six months from creation. Anyone can edit a draft form; however, once the form is submitted, it will be accessible but not editable. If the form needs to be edited after submittal, please create a new form. OPSC suggests that all users download a pdf of the submitted form for long-term recordkeeping.
Enter a nickname for this Facility Inspection Tool for future reference. This nickname will be used in the Subject Line for the email that contains a link to access this form in the future (i.e. “ABC Elementary School - October 2022”)”
GAS LEAKS
MECH / HVAC
SEWER
INTERIOR SURFACES
OVERALL CLEANLINESS
PEST / VERMIN INFESTATION
ELECTRICAL
RESTROOMS
SINKS / FOUNTAINS
FIRE SAFETY
HAZARDOUS MATERIALS
STRUCTURAL DAMAGE
ROOFS
PLAYGROUND / SCHOOL GROUNDS
WINDOWS / DOORS / GATES / FENCES
FLOORS
WALLS & DOORS
DESKS & COUNTERS
FURNITURE
BASEBOARDS /WINDOW SILL
LIGHT FIXTURES
SINKS
TRASH / REFUSE
WINDOWS
WATER FOUNTAINS
TOILETS
MIRRORS & HAND DRYERS
BATHROOM SUPPLIES
GRAFFITI
LANDSCAPING
Gas systems and pipes appear safe, functional, and free of leaks. Examples include but are not limited to the following:
a. There is no odor that would indicate a gas leak. (X)
b. Gas pipes are not broken and appear to be in good working order. (X)
c. Other
Heating, ventilation, and air conditioning systems (HVAC) as applicable are functional and unobstructed. Examples include but are not limited to the following:
a. The HVAC system is operable. (X)
b. The facilities are ventilated (via mechanical or natural ventilation).
c. The ventilation units are unobstructed and vents and grills are without evidence of excessive dirt or dust.
d. There appears to be an adequate air supply to all classrooms, work spaces, and facilities (i.e. no strong odor is present, air is not stuffy)
e. Interior temperatures appear to be maintained within normally accepted ranges.
f. The ventilation units are not generating any excessive noise or vibrations.
g. Other
Sewer line stoppage is not evident. Examples include but are not limited to the following:
a. There are no obvious signs of flooding caused by sewer line back-up in the facilities or on the school grounds. (X)
b. The sanitary system controls odors as designed. c. Other
Interior surfaces appear to be clean, safe, and functional. Examples include but are not limited to the following:
a. Walls are free of hazards from tears and holes.
b. Flooring is free of hazards from torn carpeting, missing floor tiles, holes.
c. Ceiling is free of hazards from missing ceiling tiles and holes.
d. There is no evidence of water damage (e.g. no condensation, dampness, staining, warping, peeling, mineral deposits, etc.)
e. Other
School grounds, buildings, common areas, surfaces, and individual rooms appear to have been cleaned regularly. Examples include but are not limited to the following:
a. Restrooms, drinking fountains, and food preparation or serving areas appear to have been cleaned each day that school is in session.
b. An area should appear to be clean with minimal dirt, dust, or buildup. Floors and carpets should appear to have been swept or cleaned within the last week. Light fixtures and all bulbs are working properly. Facilities area adequately stocked and odor free. (OK)
c. An area marked as "Deficiency" would appear to not have been cleaned in the last two weeks and carpet may look dull, matted, or stained. Corners of the room may have a recognizable amount of dirt or grime buildup. Floors do not appear to have been swept or vacuumed in two weeks. Some light fixtures are dirty and fewer than five percent of the bulbs have burned out. Daily trash has not been taken out. (D)
d. An area marked as having an "Extreme Deficiency" would appear to be dirty, dingy, or scuffed with an evident buildup of dust, dirt, stains, or trash. Floors have not been swept or vacuumed in over two weeks. Light fixtures are dirty and more than five percent of the bulbs have burned out. There is trash overflow and the area being evaluated has a foul odor. (X)
e. Area(s) evaluated is free of unabated graffiti.
f. Other
The Cleanliness Detail worksheet may be used to evaluate the Overall Cleanliness of each area. Based on Part IIb, use the following to complete Part IIa: The district may choose how to report maintenance and custodial staff. The district may report staffing at the site or district level. Staffing may be based on assigned staff or represented as Full-Time Equivalent increments. a. If 75.0 percent or more of the review is "Yes", the area should be rated clean (OK). b. If 50 - 74.9 percent of the review is "Yes", the area should be rated "Deficient (D)". c. If 49.9 percent or less of the review is "Yes", the area should be rated Extreme Deficiency (X)
1. Floors swept, vacuumed, and/or mopped. Free of spots stains, and build up.
2. Walls and Doors free of spots and grime.
3. Desk and Counters clean.
4. Furniture dusted and clean.
5. Baseboards and window sills dusted and clean.
6. Light fixtures clean.
7. Sink clean and drains working properly.
8. Trash cans are empty and clean. The ground is free of trash. Floors and furniture are free of gum and/or other food residue.
9. Windows are free from damage, clean, and in working condition.
10. Water fountains, including handles/buttons, are clean and in working condition.
11. Toilets and bathroom sinks are clean and in working condition.
12. Mirrors and Hand Dryers are clean, intact, and in working condition.
13. Bathroom supplies are stocked and in working condition.
14. Area is free of graffitti.
15. Landscaping - Maintained sufficiently to not hinder student and staff.
Pest or vermin infestation are not evident. Examples include but are not limited to the following:
a. There is no evidence of a major pest or vermin infestation. (X)
b. There are no holes in the walls, floors, or ceilings.
c. Rodent droppings or insect skins are not evident.
d. Odor caused by a pest or vermin infestation is not evident.
e. There are no live rodents observed.
1. There is no evidence that any portion of the school has a power failure. (X)
2. Electrical systems, components, and equipment appear to be working properly.
a. There are no exposed electrical wires. Electrical equipment is properly covered and secured from pupil access. (X)
b. Outlets, access panels, switch plates, junction boxes and fixtures are properly covered and secured from pupil access.
c. Other 3. Lighting appears to be adequate and working properly, including exterior lights.
Examples include but are not limited to the following:
a. Lighting appears to be adequate.
b. Lighting is not flickering.
c. There is no unusual hum or noise from the light fixtures.
d. Other
Restrooms in the vicinity of the area being evaluated appear to be accessible during school hours, clean, functional and in compliance with SB 892 (EC Section 35292.5)and AB 367 (EC Section 35292.6). The following are examples of compliance with SB 892 and AB 367:
a. Restrooms are maintained and cleaned regularly.
b. Restrooms are fully operational.
c. Restrooms are stocked with toilet paper, menstrual products, soap, and paper towels.
d. Restrooms are open during school hours.
Drinking fountains appear to be accessible and functioning as intended. Examples include but are not limited to the following:
a. Drinking fountains are accessible.
b. Water pressure is adequate.
c. A leak is not evident.
d. There is no moss, mold, or excessive staining on the fixtures.
e. The water is clear and without unusual taste or odor.
The fire equipment and emergency systems appear to be functioning properly. Examples include but are not limited to the following:
a. The fire sprinklers appear to be in working order (e.g., there are no missing or damaged sprinkler heads). (X)
b. Emergency alarms appear to be functional. (X)
c. Emergency exit signs function as designed, exits are unobstructed. (X)
d. Fire extinguishers are current and placed in all required areas.
e. Fire alarms pull stations are clearly visible.
There does not appear to be evidence of hazardous materials that may pose a threat topupils or staff. Examples include but are not limited to the following:
a. Hazardous chemicals, chemical waste, and flammable materials are stored properly (e.g. locked and labeled properly). (X)
b. Paint is not peeling, chipping, or cracking.
c. There does not appear to be damaged tiles or other circumstances that may indicate asbestos exposure.
d. Surfaces (including floors, ceilings, walls, window casings, HVAC grills) appear to be free of mildew, mold odor and visible mold.
There does not appear to be structural damage that has created or could create hazardous or uninhabitable conditions. Examples include but are not limited to the following:
a. Severe cracks are not evident. (X)
b. Ceilings & floors are not sloping or sagging beyond their intended design. (X)
c. Posts, beams, supports for portable classrooms, ramps, and other structural building members appear to be intact, secure and functional as designed. (X)
d. There is no visible evidence of severe cracks, dry rot, mold, or damage that undermines the structural components. (X)
When completing Part III of the FIT, the inspector should note the date and time of the
Roof systems appear to be functioning properly. Examples include but are not limited to the following:
a. Roofs, gutters, roof drains, and down spouts are free of visible damage.
b. Roofs, gutters, roof drains, and down spouts are intact.
The playground equipment and school grounds in the vicinity of the area being evaluated evaluated appear to be clean, safe, and functional. Examples include but are notlimited to the following:
a. Significant cracks, trip hazards, holes and deterioration are not found.
b. Open "S" hooks, protruding bolt ends, and sharp points/edges are not found in the playground equipment.
c. Seating, tables, and equipment are functional and free of significant cracks.
d. There are no signs of drainage problems, such as flooded areas, eroded soil, water damage to asphalt, or clogged storm drain inlets.
Conditions that pose a safety and/or security risk are not evident. Examples include but are include but are not limited to the following:
a. There is no exposed broken glass accessible to pupils and staff. (X)
b. Exterior doors and gates are functioning and do not pose a security risk. (X)
c. Windows are intact and free of cracks.
d. Windows are functional and open, close, and lock as designed, unless there is a valid reason they should not function as designed.
e. Doors are intact. f. Doors are functional and open, close, and lock as designed, unless there is a valid reason they should not function as designed.
g. Gates and fences appear to be functional.
h. Gates and fences are intact and free of holes and other conditions that could present a safety hazard to pupils, staff, or others.
i. Other
Percentage
Description
Rating
99%-100%
The school meets most or all standards of good repair. Deficiencies noted, if any, are not significant and/or impact a very small area of the school.
EXEMPLARY
90%-98.99%
The school is maintained in good repair with a number of non-critical deficiencies noted. These deficiencies are isolated, and/or resulting from minor wear and tear, and/or in the process of being mitigated.
GOOD
75%-89.99%
The school is not in good repair. Some deficiencies noted are critical and/or widespread. Repairs and/or additional maintenance are necessary in several areas of the school site.
FAIR
0%-74.99%
The school facilities are in poor condition. Deficiencies of various degrees have been noted throughout the site. Major repairs and maintenance are necessary throughout the campus.
POOR
Category Totals
1. Gas Leaks
2. Mech/Hvac
3. Sewer
Number of "OK"s
Number of "D"s
Number of "X"s
Number of NA's
Percent of System in Good Repair Number of "OK"s divided by (Total Areas - "NA"s) (If the section has an Extreme Deficiency, the percentage is 0 percent)
GOOD = 90%-100% FAIR = 75%-89.99% POOR = 0%-74.99%
4. Interior Surfaces
5. Overall Cleaniness
6. Pest / Vermin / Infestation
7. Electrical
8. Restrooms
9. Sinks / Fountains
10. Fire Safety
11. Hazardous Materials
12. Structural Damage
13. Roofs
14. Playground / School Grounds
15. Windows / Doors / Gates / Fences
To download the Facility Inspection Tool as a PDF document, please click the button below.
This button will submit the Facility Inspection Tool to OPSC. OPSC Once submitted, the form will not be editable. If the form needs to be edited after submittal, please create a new form. The link may be shared and accessible by others with the link. Please be advised, the link will only be available for six months from creation. OPSC suggests that all users download a pdf of the submitted form for long-term recordkeeping. Currently, OPSC is only storing the FIT data to facilitate the completion of the FIT.
